Microsoft PowerPoint '97, 2000, and XP for Windows

Saturday, September 6, 2008

Preparing Digital Artwork for Cadmus Professional Communications
with Microsoft PowerPoint '97, 2000 and XP for Windows

	Submission Guidelines 1. Include only the figure and the necessary labels 2. Place artwork with correct resolution and color 3. Do not link graphics 4. Do not use fonts in imported EPS graphics 5. Figure Sizing 6. Use TrueType fonts which can be embedded 7. Submit a PowerPoint Presentation file (.ppt)

1)	Include only the figure and the necessary labels. Below is a good example of a properly formatted slide. It contains only the graphic information that will print.

	Below is an example of an unacceptable submission. Do not include the background or lecture notes on the slide.

	Below is another example of an unacceptable submission. Do not include the name of the file, such as, "Figure 1", or figure legends within the graphic itself.


2)	Place artwork with the correct resolution and color. Artwork imported into the slide should be 300 dpi for Color and Grayscale and 600 dpi for line art, graphs, etc. Artwork should not be scaled within PowerPoint. If you are importing a vector EPS file, resolution is not an issue. Use ONLY TIFF or EPS formats.
3)	Do not link graphics. Make sure the "Link to File" check box is UNCHECKED.

	Note: If assembling graphic elements created in Excel or Word, this is required prior placement in PowerPoint. From the pulldown menu select Insert > object, click on the Create from file tab. While choosing the object ensure that the Link to File box is unchecked. Illustrated below using red arrows.




4)	Do not use fonts in imported EPS graphics. Imported EPS files with fonts will have a high percentage of font substitutions.
5)	All figures should be sized to fit (usually one to two columns wide). This will prevent Cadmus from having to scale figures to fit. Scaling figures to fit may cause type and lines to become too small to read.
6)	Use only TrueType fonts which can be embedded in the presentation file. To tell if your font will be embedded, click Font on the Format menu. If the letters "TT" appear next to the font name, then the font is a TrueType font and, unless it is restricted in use, it will embed correctly. WARNING: Do not use Unicode or Double-Byte fonts. If these fonts are used, PowerPoint will not embed them and we cannot insure proper processing. Below is a list of Unicode or Double-Byte fonts commonly found on Windows systems: Arial Unicode MS Batang SimSun MS Mincho PMingLiu

	However, some TrueType fonts are restricted in use. In the example below, Bahamas is a TrueType font but will not embed because of a license restriction. In this case, to avoid a font substitution, we recommend using a different font. Frutiger 55 will not embed because it is not a TrueType font. In this case, to avoid a font substitution, we recommend using a different font.

7)	Save a PowerPoint Presentation file and embed the fonts. Finally, save the figure as a PowerPoint Presentation. Be sure to embed fonts when saving. This "Embed Fonts" option is in different places for PowerPoint 97, 2000 and XP. Use the visual guides below for your version. Embedding fonts with: Microsoft PowerPoint '97 Microsoft PowerPoint 2000 Microsoft PowerPoint XP

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Note: If assembling graphic elements created in Excel or Word, this is required prior placement in PowerPoint.